# How to enter crew time in TimeSheeta > Pick a job and week, add your workers, choose each row's payroll item and type the hours. It saves as you go; submit each worker's week when it's done. TimeSheeta support · Getting started · Last updated 2026-10-19 · https://www.timesheeta.com/support/enter-time To enter time in TimeSheeta, pick the job and the week on the **Time entry** tab, add each worker with **+ Add worker…**, choose their work items, and enter their hours for each day. There is no Save button: every change is saved automatically. When a worker's week is complete, press **Submit** beside their name to send it for approval. ## Step 1: Pick the job On the **Time entry** tab, open **Select a job…**. You can type part of the job or client's name in the search box to narrow the list. ![The Time entry tab with the job list open, showing the jobs imported from QuickBooks](https://www.timesheeta.com/support/img/enter-pick-job.webp) Clients & Jobs come from your QuickBooks company file. If a job is missing, check that it is active in QuickBooks. ## Step 2: Pick the week TimeSheeta opens on the current week. Use the arrows on either side of the date to step back or forward a week, or open the calendar and pick the week to enter time. Weeks in TimeSheeta start on the same day as they do in QuickBooks. ## Step 3: Add your workers Open **+ Add worker…**. The list includes everyone on your QuickBooks employee list (who hasn't been added to this sheet yet). Each added worker starts with one empty row and the status **Draft**. ![The Add worker list open on an empty sheet, with the crew's names to choose from](https://www.timesheeta.com/support/img/enter-add-worker.webp) ## Step 4: Choose the items for each row Each row needs a **Service Item** and a **Payroll Item**: - **Payroll Item** lists only the pay items that employee is set up with in QuickBooks. - **Service Item** is the item QuickBooks job-costs the hours against. - **Class** appears if your company uses class tracking in QuickBooks. - **Notes** is free text, for important details. - **Billable** is selected by default. Un-select for hours that aren't billable. ![The Payroll Item list open on a worker's row, offering only that employee's pay items](https://www.timesheeta.com/support/img/enter-payroll-item.webp) ## Step 5: Type the hours Type each day's hours in its box. You can type `8`, `8:30` or `8.5`. `8:30` and `8.5` both mean eight and a half hours, and totals show as hours and minutes. To clear a day, delete the time entered. **TimeSheeta doesn't calculate overtime.** To calculate overtime, create a separate payroll line item in your QuickBooks company. Click **+ Add row** under the worker and choose the overtime payroll item on the new row. ![A worker with a regular row and an overtime row, and a warning for over 40 hours in the week and 8 in a day](https://www.timesheeta.com/support/img/enter-hours.webp "More than 8 hours in a day or 40 in a week is highlighted.") As a helpful indicator, more than 8 hours in a day or 40 in a week is highlighted, with a warning such as **Over 40h/wk & 8h/day** beside the worker's name. ## Step 6: Submit each worker's week When a worker's week is complete, press **Submit** beside their name. The entry status changes from **Draft** to **Submitted**, and is ready for approval. ![A crew on one job: one week still a draft with Submit, and three already submitted with Recall](https://www.timesheeta.com/support/img/enter-submit.webp "Carlos's week is ready to submit. The other three entries are submitted, and can be recalled until they are approved.") - **To submit several weeks at once,** use the **Select** option at the top of the sheet, such as **All draft (3)**, then **Submit 3 selected**. - **Submitted too soon?** Press **Recall** while the week still shows **Submitted**. The entry becomes editable again and can be resubmitted. - **Submit doesn't appear until the week has reached TimeSheeta's servers,** (usually a moment after you start typing). If you have no signal, the submit button will appear once you regain signal and your hours have uploaded. ## Does TimeSheeta save automatically? Yes. Hours save when you enter them, and everything else saves as you change it. Your hours are kept on your device first and uploaded in the background. The header at the top of the screen shows how many are **waiting to upload**, and **Sync now** uploads them straight away. ## Can I enter time with no signal? Yes, once TimeSheeta is open. Hours you type with no signal stay on your device and upload when your signal comes back. Make sure you open TimeSheeta while you still have signal: it needs a connection to load your jobs and items. ## Can I enter time on my phone? Yes. TimeSheeta works on a mobile phone, tablet, or laptop. On smaller screen sizes the tabs move behind the **☰** menu, and the sheet scrolls sideways. ![TimeSheeta on a phone: the job, the week and the crew's rows, with the tabs behind the menu button](https://www.timesheeta.com/support/img/enter-phone.webp) On an iPhone, you can add TimeSheeta to your Home Screen (in Safari, **Share** then **Add to Home Screen**) and enter hours there. ## Can I copy last week's crew? Yes. **Copy last week** adds last week's workers and rows for this job, with the same items. Hours and notes aren't copied. It is only offered when this device has last week's entries for the job. ## What does "Row 2 duplicates row 1" mean? Two rows for the same worker with the same service item, payroll item, class and billable setting would be one line in QuickBooks, so TimeSheeta won't send them. Change or remove one of the rows. Until then, those hours stay on your device and are not submitted. ## Why can't I change a week's hours? A week can only be changed while it is **Draft**, **Sent back**, or being corrected by you. Once it is submitted, approved, or in QuickBooks it is locked. Your company can also close weeks with an entry deadline or a payroll lock. See [Timesheet statuses and the approval process](https://www.timesheeta.com/support/timesheet-statuses). ## Related articles - [How to approve timesheets in TimeSheeta](https://www.timesheeta.com/support/approve-time) - [Timesheet statuses and the approval process](https://www.timesheeta.com/support/timesheet-statuses) - [Company settings: what each setting does](https://www.timesheeta.com/support/company-settings)