# How to approve timesheets in TimeSheeta

> Find weeks waiting on the Jobs tab, open the week and press Approve, or Send back with a reason. Approved hours go to QuickBooks on the next sync.

TimeSheeta support · Getting started · Last updated 2026-10-19 · https://www.timesheeta.com/support/approve-time

To approve time in TimeSheeta, open the job's week on the **Time entry** tab, or find it on
the **Jobs** tab and press **Open week**.
Approved hours go to QuickBooks the next time the Web Connector runs. To return a week to its foreman instead, press **Send back** and say what needs fixing.

Approving needs a role with the approve permission, such as the built-in **Administrator**
role. Foremen can't approve, and unless your company allows self-approval in Settings, nobody
can approve a week they entered or submitted.

## Find the weeks waiting for approval

There are two ways to find and approve time.

**From the Jobs tab.** It lists every job with hours for approval in the current week, with those needing
attention at the top:

![The Jobs tab: each job with the weeks waiting to approve, their other states, hours, people and an Open week button](https://www.timesheeta.com/support/img/approve-jobs-tab.webp)

**Open week** takes you to that job's timesheet for the week, where you approve or edit time entries.

**From the timesheet** you can individually approve, send back or edit time entries.

## Approve a week

A submitted week shows **Approve**, **Edit** and **Send back** beside the worker's name. Check
the hours, then press **Approve**. The status changes to **Approved**.

![Three submitted weeks, each with Approve, Edit and Send back, and a foreman's draft with Call back](https://www.timesheeta.com/support/img/approve-week.webp "Carlos's week is still a draft, so it can't be approved yet. Call back would let you take it over and correct it yourself.")

## Approve several weeks at once

1. Press **All submitted (3)** next to **Select** above the sheet, or tick workers one at a
   time.
2. Press **Approve 3 selected**.

![Three submitted weeks ticked, with Approve 3 selected, Send back 3 selected and Clear above the sheet](https://www.timesheeta.com/support/img/approve-bulk.webp)

TimeSheeta reports how many time entries went through, such as "3 weeks approved." If any entries are refused each entry with its corresponding error is listed.

![The message "3 weeks approved." and the three weeks now showing Approved](https://www.timesheeta.com/support/img/approve-done.webp)

## Send a week back to be fixed

1. Press **Send back** beside the worker's name.
2. Type a reason for sending back in **What needs fixing?**
3. Press **Send back**.

![A submitted week with the What needs fixing box open and a reason typed in](https://www.timesheeta.com/support/img/approve-send-back.webp)

The week goes back to its foreman as **Sent back**, with the reason shown. Once the entry is fixed, it can be resubmitted. To send back several weeks at once, tick them and press
**Send back 3 selected**.

## Correct a week yourself

With the correct permissions you can edit submitted entries yourself, without having to send them back to be corrected by people in the field. Press **Edit** on a submitted week to make the change yourself. The week becomes
**Being corrected**, and only you can change it. Finish by pressing **Submit**, or **Send back** to return it to the foreman.

A week you correct and submit counts as yours, so another approver approves it unless your
company allows self-approval. Another approver can also press **Take over** to finish a
correction you started.

## What happens after approval?

Approved hours are sent to QuickBooks automatically, the next time the Web Connector runs, and
the status becomes **In QuickBooks**. If QuickBooks turns hours down, the entries on the given week show
**Refused** or **Partly in QuickBooks** instead.

Until hours are sent to QuickBooks, you can press **Unapprove** to return the week's entries to **Draft**. Once an entry is in QuickBooks, it is locked in TimeSheeta and no more changes for that entry can be made. Corrections must be made in QuickBooks.

## Why can't I approve a week?

- **It's your own week.** Unless your company allows self-approval, **Approve** doesn't appear
  on a week you entered or submitted. Ask another approver, or turn on
  **Allow a person to approve hours they entered** in
  [Company settings](https://www.timesheeta.com/support/company-settings).
- **Payroll is closed.** The week is on or before your company's payroll lock date.
- **A class or note is missing.** Your company requires one before a week can be approved.
  The rows that need it are highlighted; fill them in, then approve.
- **Somebody is correcting the week.** It can be approved once they submit it.

## Related articles

- [How to enter crew time in TimeSheeta](https://www.timesheeta.com/support/enter-time)
- [Timesheet statuses and the approval process](https://www.timesheeta.com/support/timesheet-statuses)
- [Checking a sync on the QuickBooks tab](https://www.timesheeta.com/support/checking-a-sync)