# How to add people to TimeSheeta

> Add a foreman or office user on the People tab with their email, name, a role and a password. There's no invitation email; you pass the password on.

TimeSheeta support · Company admin · Last updated 2026-10-19 · https://www.timesheeta.com/support/add-people

To create a TimeSheeta account for an employee of your company, open the **People** tab and press **Add somebody**. Enter
their email address and full name, tick a role such as **Foreman**, and press
**Create sign-in**. TimeSheeta shows their new password once. You are responsible for sharing it with them;
there is no invitation email.

Only people whose role can manage users, such as the built-in **Administrator** role, see the
People tab. Sign-ins are for the people who enter or approve hours. Crew members who have time entered on their behalf never need to log in.

## Step by step

1. **Open the People tab.** It lists everyone who can sign in, with their roles and status.

   ![The People tab: everyone who can sign in, their role, status, and buttons to change what they can do, reset a password, set a username, sign out everywhere or deactivate](https://www.timesheeta.com/support/img/people-list.webp)

2. **Press Add somebody**, below the list.
3. **Fill in an Email and their Full name.**
4. **Add a username, if you like.** With one, they can sign in with the username or their
   email. Without one, they sign in with their email.
5. **Tick at least one role.** Tick **Foreman** for someone who enters and submits hours, and
   **Administrator** for full access. Without a role, they would sign in to an empty app.
6. **Choose the password.** Leave **Generate one — shown to you once** selected, or choose
   **Set one now** and type one of at least 12 characters.

   ![The Add somebody form filled in for a new foreman, with Generate one selected](https://www.timesheeta.com/support/img/people-add.webp)

7. **Press Create sign-in.**
8. **Pass the password on.** If TimeSheeta generated the password, it is shown once, under
   **New sign-in for** their name. Send it to them, then press **I have sent it**.

   ![The new sign-in panel, showing the generated password once](https://www.timesheeta.com/support/img/people-new-sign-in.webp "The password is shown only once. Nobody can read it back later, here or anywhere else.")

They sign in at your company's TimeSheeta address. See
[Finding your company's TimeSheeta address](https://www.timesheeta.com/support/finding-your-company-address).

## Rules for emails, usernames and passwords

- **Email** must be unique within your company and is not case sensitive.
- **Username:**
  - 3 to 32 characters, using letters, digits, dots, hyphens and underscores, and never `@`.
  - It must start with a letter or a digit.
  - It isn't case-sensitive.
  - It must be unique within your company. Deactivated people keep theirs.
- **Password:** at least 12 characters.
- **People can't change their own password yet.** If someone needs a new password, an administrator will need to reset it for them. See [How to reset someone's TimeSheeta password](https://www.timesheeta.com/support/reset-password).

## Change what someone can do

Press **Change what they can do** on their row, tick or untick roles, and press **Save**. You
can't remove your own ability to manage users; another administrator has to do that.

What each role allows is explained in
[Roles and permissions](https://www.timesheeta.com/support/roles-and-permissions).

## Deactivate someone who has left

Press **Deactivate** on their row. They can no longer sign in, and everything they entered and
approved stays on record. **Reactivate** lets them back in.

A change to someone's access takes effect on their next action, and their tabs change the
next time they reload or sign in. You can't deactivate yourself, or the last person who can
manage users.

## Sign someone out of every device

To sign somebody out without deactivating them, for example when their phone is lost, press
**Sign out everywhere** on their row. Their password stays the same. See
[How to reset someone's TimeSheeta password](https://www.timesheeta.com/support/reset-password).

## Related articles

- [How to reset someone's TimeSheeta password](https://www.timesheeta.com/support/reset-password)
- [Roles and permissions](https://www.timesheeta.com/support/roles-and-permissions)
- [Finding your company's TimeSheeta address](https://www.timesheeta.com/support/finding-your-company-address)